Automate document processing into IFS Cloud
Automate exporting data from your documents into IFS Cloud by integrating the Affinda Platform with your IFS Cloud account. Achieve straight-through processing by eliminating manual data entry for good.
Get data from your documents into IFS Cloud
Invoices
Extract supplier invoice data straight into IFS Cloud to create AP invoices, validate totals, check for duplicates and accelerate your accounts payable process.Maintenance records
Capture asset maintenance data from inspection reports and service records to automatically update IFS Cloud EAM modules, improving asset lifecycle tracking and reducing equipment downtime.Purchase orders
Match invoice data against open purchase orders in IFS Cloud, automatically flagging discrepancies to prevent overpayments and improve procurement auditability.Compliance certificates
Extract certificate details and expiry dates from compliance documents to automatically track regulatory status in IFS Cloud, ensuring requirements are met and supporting audit readiness.How to automate document processing into IFS Cloud
Affinda processes your documents in the background and sends data straight into IFS Cloud.Automatically send your documents to Affinda
Upload, email or integrate your documents as soon as you receive them
AI agents extract and validate key data fields
Affinda's AI agents extract and transform your data with superior accuracy, thanks to advanced contextual understanding and machine validation.
See your data appear in IFS Cloud
Affinda sends your data straight into IFS Cloud, automatically populating all the extracted data fields.
Automate extracting and importing any of your document data into IFS Cloud
Automate data integration with 99%+ accuracy
Extract data from any document, in any format or layout, with more than 99% accuracy. Unstructured data? Complex tables? Multiple languages? No problem. Our AI data integration eliminates errors and costly rework.See ROI in weeks, not months
Set up your IFS Cloud integration quickly with minimal configuration. Our AI agents learn from just a handful of documents, automating your workflows and delivering measurable ROI within weeks.AI that instantly learns and adapts
Affinda's intelligent document processing platform is the only one with instant learning. It improves with every interaction, adapting to your data in real time to make faster, smarter, human-like decisions.Easy integration, zero disruption
Affinda connects directly to IFS Cloud and your existing systems. No ripping out systems, no change-management headaches. Integrate it easily - with code or without.Configure, customize and maintain control
Build your own intelligent IFS Cloud document processing solution with the Affinda Platform, or work with our team for setup and support. Maintain full control, update configurations anytime and scale without limits.Enterprise-grade security
IFS Cloud handles critical asset, financial and compliance data that demands protection. Affinda is ISO 27001:2022 certified, and SOC 2 and GDPR compliant, giving you enterprise-grade security and peace of mind as you automate.Frequently asked questions
Does Affinda integrate with IFS Cloud?
Yes. Affinda's integration with IFS Cloud connects your document processing directly to your ERP and asset management workflows. It automatically extracts, validates and syncs data from invoices, purchase orders, maintenance records and compliance documents straight into IFS Cloud.With Affinda, you can process transactions faster, improve data accuracy and maintain complete control over your operations through a single, connected workflow that eliminates manual data entry.
How does the Affinda-IFS Cloud integration work?
Affinda processes documents from any source - email, direct upload or API - and extracts structured data like supplier details, asset IDs, PO numbers, maintenance dates, line items and compliance information.
Once extracted and validated, this data flows directly into IFS Cloud, creating AP invoices, updating EAM asset records, matching against open purchase orders or tracking compliance certificates - all without manual intervention.
You can configure custom validation rules and business logic in plain language, such as auto-routing high-value invoices for approval or flagging maintenance records that indicate potential asset issues.
What types of documents can Affinda process and send to IFS Cloud?
Affinda can process and extract data from any document type relevant to IFS Cloud operations, including:
- Supplier invoices and receipts
- Purchase orders and supplier statements
- Maintenance records and inspection reports
- Compliance certificates and quality documents
- Asset certificates and service records
Whether your documents are digital PDFs, scanned images or photos taken on mobile devices, Affinda handles them all. Advanced OCR and contextual AI deliver more than 99% accuracy across multiple formats, layouts and languages.
Do I need to manually upload files to IFS Cloud?
No. Affinda automates the entire upload process through flexible ingestion options. You can get documents to Affinda in three ways:
- Upload files directly to your Affinda workspace
- Forward documents by email or configure automatic email forwarding
- Integrate via API or connect to your existing cloud storage systems
Once your documents reach Affinda, everything happens automatically - data extraction, validation and direct import into IFS Cloud, ready for your ERP and asset management workflows.
Can I define my own validation and business rules?
Yes. Affinda lets you define custom validation rules and business logic in plain language before data flows into IFS Cloud.
For example, you can configure rules to:
- Flag duplicate invoices before they enter accounts payable
- Match invoice line items against open purchase orders and highlight mismatches
- Alert teams when compliance certificates are approaching expiry
- Route high-value maintenance records for approval
These checks ensure your IFS Cloud data stays accurate, compliant and ready for audits.
Can Affinda handle bulk invoice uploads for IFS Cloud?
Yes. Affinda handles bulk document processing with ease. Whether you're processing a handful of invoices each month or thousands of maintenance records, compliance certificates and purchase orders daily, Affinda's platform supports high-volume uploads and straight-through automation into IFS Cloud.
This makes it ideal for asset-intensive operations in manufacturing, aerospace, defense and utilities where enterprise finance and operations teams manage large volumes of critical documents.
How fast can I get started with the IFS Cloud integration?
You can be up and running in under an hour. Affinda's flexible IFS Cloud integration lets you:
- Connect securely to your IFS Cloud environment
- Map document fields to IFS Cloud entities (like AP invoices, EAM asset records or purchase orders)
- Begin processing documents immediately
For enterprise teams managing complex asset and compliance workflows, Affinda also provides API access and dedicated support for deeper customization and integration.
Is my financial data secure when using Affinda with IFS Cloud?
Absolutely. Affinda follows security standards including ISO 27001:2022, SOC 2 and GDPR for security and compliance. Data is encrypted in transit and at rest, with strict role-based access controls and full audit logging. You can also select region-specific data storage to meet your organization's compliance and data residency requirements.
What are the main benefits of integrating Affinda with IFS Cloud?
By integrating Affinda with IFS Cloud, you can:
- Remove manual data entry and reduce costly errors
- Speed up accounts payable, procurement and asset management workflows
- Improve asset lifecycle tracking and reduce equipment downtime
- Ensure compliance and maintain audit readiness with automated certificate tracking
- Prevent overpayments through automated purchase order matching
- Gain complete visibility over document processing and data quality